Business Operations & Executive Assistant
Job Description
Strategic Project Coordination:
Support the CEO in planning and coordinating strategic initiatives and company-wide projects.
Monitor project timelines, milestones, risks, and dependencies.
Coordinate with department heads to ensure project execution stays on track.
Prepare regular project status reports for the CEO.
Executive Reporting & Business Analytics:
Consolidate business reports from different departments.
Prepare daily, weekly, and monthly executive reports and dashboards.
Track key business metrics and identify operational issues requiring management attention.
Support the CEO by organizing information for business reviews and decision-making.
Cross-functional Coordination:
Act as the communication bridge between the CEO and internal departments.
Follow up on company objectives, management decisions, and executive action plans.
Coordinate cross-functional meetings and facilitate issue resolution.
Ensure accountability and timely completion of assigned tasks across departments.
Executive Operations:
Manage the CEO’s calendar, meetings, business travel, and daily priorities.
Prepare meeting agendas, presentation materials, reports, and briefing documents.
Record meeting minutes, track action items, and follow up with stakeholders to ensure timely execution.
Coordinate internal communications and support the CEO in daily operational activities.
Process & Documentation Management:
Maintain executive documentation, policies, meeting records, and confidential files.
Develop and improve internal documentation, SOPs, and executive workflows.
Support the implementation of productivity tools, AI solutions, and operational improvements within the CEO Office.
Requirements
Must-have:
Bachelor's degree in Business Administration, Economics, Project Management, Management Information Systems, or a related field.
At least 3–5 years of experience as an Executive Assistant, Project Coordinator, PMO, Business Operations, Business Analyst, or in a similar role.
Strong organizational, planning, and project coordination skills, with the ability to manage multiple priorities.
Strong analytical and problem-solving skills, with the ability to prepare executive-level reports and business insights.
Excellent communication and stakeholder management skills across cross-functional teams.
Proficient in Microsoft Excel, Google Sheets, PowerPoint, Google Slides, and other productivity tools.
High level of integrity, professionalism, discretion, and accountability when handling confidential information.
Proactive, detail-oriented, adaptable, and able to thrive in a fast-paced environment.
Nice-to-have:
Experience with project management platforms such as ClickUp, Notion, Lark, Asana, or Jira.
Good written and verbal English communication skills.
Benefits
Thu nhập
Mức lương: Thỏa thuận theo năng lực
Lương tháng 13
Review lương hàng năm dựa theo năng lực làm việc
Môi trường làm việc trẻ trung, năng động
Văn phòng sạch sẽ, hiện đại, tiện nghi và khu vực dùng chung như phòng gaming, pantry...
Cơ hội làm việc trong lĩnh vực thương mại điện tử đang phát triển mạnh mẽ, môi trường trẻ, năng động, có người hướng dẫn, hỗ trợ nhiệt tình. Cơ hội học hỏi, phát triển và gắn bó lâu dài cùng công ty.
Quyền lợi khác
Quà vào các dịp Tết Nguyên Đán, Tết Trung thu, lễ 20/10, 8/3, Giáng sinh, sinh nhật, cuối năm,...cùng nhiều hoạt động gắn kết trong năm.
Phụ cấp gửi xe, tea break (Cafe, trà, sữa, snack, bánh kẹo,...).
Tham gia đầy đủ BHXH, BHYT, BHTN theo quy định.
Nghỉ lễ, nghỉ phép theo quy định (12 ngày phép năm).
Tham gia các hoạt động teambuilding và sự kiện nội bộ của công ty.
Được đào tạo kỹ lưỡng và bài bản khi vào nhận việc.
Được trang bị PC, bảng vẽ (Designer) khi làm việc tại văn phòng.
Address
16 Cửu Long, Phường 2, Tân Bình, Hồ Chí Minh, Vietnam